Accounts Receivable Administrator

Noatum Maritime Services operates as local agents in ports, acting as the eyes and ears on the ground in over 799 ports across 144 countries. Offering a broad range of Port Services, Commercial Liner Services, Ship Services, and Specialized Services, Noatum Maritime Services supports clients by connecting the dots through their value chain from load port to discharge port.

Our clients include Cargo Owners, Traders, Miners, Oil Majors, Ship Owners, Ship Operators, and Ship Managers, handling a wide array of goods and vessel types such as containers, dry bulk, breakbulk, project cargo, crude oil, refined products, natural gas, and passengers.

Noatum Maritime Services differentiates itself through specific domain knowledge, local relationships, understanding of local nuances and risks, and the ability to leverage the assets and scope of services within their broader ecosystem to provide value-added solutions to clients.

The Accounts Receivable Administrator is responsible to ensure the efficient and timely recovery of the company’s accounts receivable and maximize revenue recovery, contributing to the financial health of the company maintaining a positive relationship with customers. Also to ensure that all financial transactions with customers are posted efficiently, accurately and in a timely manner.

Key Responsabilities:

• Accounts Receivable Follow-up: Monitor outstanding accounts and ensure that payments are made within the established deadlines.
• Customer Communication: Contacting customers through call or emails to remind them their payment obligations and resolve any questions they may have.
• Customer Account Reconciliation: Maintain up-to-date records of customer accounts. Investigate and resolve account discrepancies or disputes.
• Collections Management: Follow up on overdue accounts via email, phone, or written communication. Work with customers to arrange payment plans when necessary.
• Cross-Department Collaboration: Coordinate with the sales, customer service and finance teams to resolve billing issues. Support month-end and year-end closing processes.
• Customer Aging Reports: Prepare and analyze aging reports to identify collection priorities and trends.
• Posting bank transactions: Monitor incoming payments and apply them correctly to customer accounts. Reconcile discrepancies between payments received and outstanding invoices.

We offer:

• Permanent contract.
• Ticket Restaurant.
• Access to a flexible remuneration plan (medical insurance, transport…)
• Afternoon off on your birthday.
• Being part of a dynamic team with global impact.
• Continuous training in our Corporate University (Learning Platform).

At Noatum, we ensure equality and non-discrimination on the basis of sex, race, religion, disability, age, and sexual orientation in our recruitment processes. Our goal is to make the most of people’s abilities in all their diversity, avoiding any form of discrimination.

• Bachelor's degree or CFGM/CFGS in Finance, Accounting, Economics, or a related field.
• 1/2 years of experience in an accounts receivable operation, including collections and payment reconciliations.
• Understanding of financial processes and accounting principles, particularly related to receivables.
• Experience in managing customer accounts, resolving billing discrepancies and maintaining accurate financial records.
• English B2 level min and Spanish min C1.
• Ms Office (Excel).
• Strong organizational and communication skills.
• Team-oriented mindset with a proactive approach to problem solving.