Administrative - Vendor invoices approval (Temporary Replacement)

Noatum Maritime Services operates as local agents in ports, acting as the eyes and ears on the ground in over 799 ports across 144 countries. Offering a broad range of Port Services, Commercial Liner Services, Ship Services, and Specialized Services, Noatum Maritime Services supports clients by connecting the dots through their value chain from load port to discharge port.

Our clients include Cargo Owners, Traders, Miners, Oil Majors, Ship Owners, Ship Operators, and Ship Managers, handling a wide array of goods and vessel types such as containers, dry bulk, breakbulk, project cargo, crude oil, refined products, natural gas, and passengers.

Noatum Maritime Services differentiates itself through specific domain knowledge, local relationships, understanding of local nuances and risks, and the ability to leverage the assets and scope of services within their broader ecosystem to provide value-added solutions to clients.

The Administrative – Vendor Invoices approval will ensure accurate and timely management of vendor invoicing processes by approving purchase invoices, monitoring deviations between estimated and actual costs in collaboration with the Customer Service team and resolving disputes with vendors. Additionally, support financial accuracy through detailed reporting and analysis of invoices to maintain effective accruals control.

Key Responsibilities

• Invoice Approval: Review and approve vendor purchase invoices in accordance with internal policies and deadlines.
• Cost Deviation Monitoring: Track and analyze discrepancies between estimated and actual costs, working closely with the Customer Service team to ensure alignment.
• Vendor Dispute Resolution: Manage and follow up on invoice-related disputes with vendors until resolution is achieved, maintaining professional and timely communication.
• Accruals Reporting and Analysis: Prepare and analyze invoice data to support accruals control and financial forecasting.
• Invoice Registration and Documentation: Ensure all received invoices are accurately registered and documented in the system.
• Vendor Relationship Optimization: Collaborate with internal teams to identify recurring issues with vendors and propose improvements to enhance long-term partnerships and reduce disputes.

We offer:

• Temporary replacement contract (6 months aprox).
• Access to a flexible remuneration plan (medical insurance, transport…)
• Afternoon off on your birthday.
• Being part of a dynamic team with global impact.
• Access to our Corporate University (Learning Platform).
• A diverse work environment, with daily contact with people from different countries.

At Noatum, we ensure equality and non-discrimination on the basis of sex, race, religion, disability, age, and sexual orientation in our recruitment processes. Our goal is to make the most of people’s abilities in all their diversity, avoiding any form of discrimination.