Personal Assistant to Managing Director, Asia

Noatum Logistics, a global client-centered logistics operator that provides integrated value-added solutions for the supply chain of all our clients. With a vast network of offices in 26 different countries, Noatum Logistics has onsite experts to develop and execute logistics solutions tailored to meet our clients needs.

Renowned for its excellent service and specialized staff, the company has positioned itself as an industry leader, offering solutions to meet the needs of clients across various sectors. Our services include Air Freight, Ocean Freight, Road & Rail Freight, Customs Brokerage, Warehousing & Distribution, and Value Supply Chain services. The solutions offered are Integrated Supply Chain Solutions, 3PL for eCommerce business (eSolutions), Reefer/Cold Chain Logistics, and Project Cargo.

Noatum Logistics responds to different industry needs with in-depth knowledge and experience in defined industries, including Fashion & Retail, Industrial & Construction, High Tech & Consumer Electronics, Automotive, Food & Consumer Goods, Mining, Energy and Oil & Gas, Defense & Aerospace, and Pharma & Healthcare.

Secretarial Support

• Provide advice to the Managing Director on matters that require personal attention with associated deadlines and prepare the relevant documentation and submission.
• Support the Managing Director in appointment scheduling and calendar maintenance.
• Provide administrative and clerical support to organize meetings and functions for the Managing Director.
• Prepare reports for the Managing Director by collating information from various parties.
• Provide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Maintain internal and external customers’ confidence and protect operations by maintaining strict confidentiality on all matters.
• Handle expense claims and travel arrangement by preparing the itineraries and agendas, flight scheduling, booking of transportation, arranging lodging and meeting accommodations.

Admin Support

• Responsible for onboarding, offboarding and other administrative related matters.
• Maintain office supplies inventory, anticipate needed supplies, evaluate new office products, and verify receipt of supplies.
• Ensure operation of office equipment by completing preventive maintenance requirements, troubleshooting malfunctions, arranging for repairs, and maintaining equipment inventories.
• Assist in organizing staff meetings and coordinate employee engagement activities to create positive employee experience.

Legal Support

• Follow up proactively on all legal issues in the country to comply with local legislation.
• Stay alert to new rules and regulations related to the logistics industry.
• Coordinate all necessary legal documents and formalities with relevant authorities.

At Noatum, we guarantee equal opportunities and non-discrimination based on sex, gender, race, religion, disability, age, or sexual orientation in our selection processes. Our goal is to maximize people talents in all their diversity while eliminating any form of discrimination.